How to close a purchase order

Fully approved purchase orders can be closed after being matched to an invoice, or without any invoice matches. Purchase Order Administrators and System Administrators can close purchase orders through either the Purchase Order or Invoice modules.

Close a purchase order

Purchase Order module

Navigate to the Committed tab, and locate the Purchase Order you want to close. In the details view click Actions and select Close Purchase Order.

Invoice module

Navigate to the required invoice, and open the details view. Scroll down on the invoice header details to Purchase Order Matches. Under Actions, select Close Purchase Order. 

In both cases, the purchase order will be moved to Closed status in the Closed tab, and you will no longer be able to match it to an invoice. 

If you use the imported purchase order workflow, closing a purchase order in Quadient AP will not update your ERP. Please update the purchase order status in the accounting system separately.