Managing Payments

How to void a payment after it has been released
There may be occasion when a payment needs to be voided after it was released to the vendor. For example if the vendor address was incorrect, a duplicate in...
Mon, 13 Jun, 2022 at 9:44 AM
EFT Payment Details Showing on Bank Statement
If you use Beanworks EFT payments, and you would like to change the display on your bank statement so that the vendor name appears for each transaction to h...
Mon, 13 Jun, 2022 at 9:39 AM
Payment Admin Role
If you are using our payments module to pay your vendors and employees, we highly recommend assigning a member of your finance team the payment admin role, ...
Mon, 13 Jun, 2022 at 9:39 AM
Reconciling Bank Statements for Virtual Credit Cards from CSI
This article will apply to you, if you are using our Payments module, and have selected to use our virtual credit card program, and the payment partner you ...
Mon, 13 Jun, 2022 at 9:39 AM
How do I export a payment into my ERP?
To Export a Payment into your ERP 1. Go to the Payments Paid Tab. 2. Only payments that are in PD or SE status may be exported. If they're in RL...
Mon, 13 Jun, 2022 at 9:39 AM
When can I export the payment details in my ERP?
Once a payment has been released, the status will eventually change to PD when the payment has completed on Beanworks side (ie. the check was sent out). Onc...
Mon, 13 Jun, 2022 at 9:40 AM
How can I check on the status of my payment?
For EFT/ACH and VCC, you can check the status of your payment.    1. Go into the details view of the payment    2. On the left panel, there is a Payment Sta...
Mon, 13 Jun, 2022 at 9:40 AM
How do I search for payments?
You can find payments in Beanworks using the global search, the search tab, or by using the custom filtering features in each part of the workflow.   Using...
Mon, 13 Jun, 2022 at 9:40 AM
How do I change the address the Check is going to?
Beanworks populates your vendors addresses directly from your ERP. Any changes to the vendor's address will need to be made in your accounting software...
Mon, 13 Jun, 2022 at 9:40 AM
How can I be sure the Check is going to the correct address?
Beanworks takes the vendor's address directly from your ERP. There are two places where you can confirm the vendor's address: 1. When you initia...
Mon, 13 Jun, 2022 at 9:40 AM