Legal Entity Management

Modified on Tue, 21 Feb 2023 at 09:45 AM

To create a new legal entity in Beanworks you'll need to be a System Administrator with Root Org Unit access. 

In Settings, you'll find the Legal Entities section. Here you'll find a list of all bexisting Legal Entities. To add a new Legal Entity select the Add New button:

You'll need to fill out the following information before you can save the new entity:

  • Business Legal Entity Name

  • Doing Business As (DBA) - Operating Name of the Company if different from Legal Name. If this doesn't apply keep "Save as business name" checked.

  • Company Type - Legal Structure of the Company, select "Other" if none listed apply.

  • Time Zone - Which time zone the legal entity operates in.

Please note: The Business Legal Entity and/or the Doing Business As name will be used by our SmartCapture technology to correctly identify which legal entity an Invoice will be coded to if you operate with multiple Legal Entities in Beanworks.


  • Users are unable to delete Legal Entities at this time. If you would like to remove any Legal Entities that you have created, or if you've made a mistake please contact our support team.

Once saved your new Legal Entity will appear in the list of Legal Entities. We suggest that you complete the Integration setup before you start processing Invoices, Purchase Orders, Payments or Expenses.

New steps: Connect a new Legal Entity to SmartSync.

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