Quadient AP supports intercompany transfer for its integration with Sage 300. If you are a Sage 300 customer and are interested to use the intercompany feature please reach out to your Customer Success Manager.

How to use Sage 300 Intercompany in Quadient AP

Code the custom Intercompany lists

The intercompany integration includes the following custom lists 

• Intercompany, with list items Yes and No. 
• Originator Company, with list items for all companies in Sage 300
• Destination, with list items for all companies in Sage 300

Select Yes from the Intercompany dropdown to make an intercompany invoice. Selecting an Originator Company and Destination is mandatory for intercompany invoices. The Originator Company must match the Legal Entity coded to the invoice. 

Select No from the Intercompany dropdown to make a non-intercompany invoice. The Originator Company and Destination fields can not be coded on non-intercompany invoices. If these fields are coded, you will get an error message when submitting the invoice for approval. 

Code the destination company GL Account

Code the GL Account of the destination company in the invoice line item description field. This step is mandatory in order to identify the GL Account the invoice posts to in Sage 300.

Submit the invoice for approval

There is no change to the invoice approval process for the intercompany invoice. The invoice gets submitted for approval based on the approval matrix created for the legal entity.

Export the invoice as PDF

Intercompany invoices must be exported as PDF, as they do not sync into Sage 300 using SmartSync. After the invoices are exported as PDF, open the Export History view and download the JSON file. Multiple intercompany invoices can be exported in the same batch, but intercompany and non-intercompany invoices can not be exported together. This will cause all invoices in the batch to go into Sync Error status. 

Import the invoice in Sage 300

Use the intercompany import macro to successfully sync your intercompany invoices to Sage 300. Your Customer Success Manager will provide you with this macro when setting up the Intercompany workflow.