NetSuite - Importing Purchase Orders

QAP supports importing purchase orders from NetSuite®. Purchase orders can be matched to invoices using three-way matching. The integration has the following parameters:

• Purchase orders are imported in Purchase Order (PO) status only. Importing purchase orders in Pending Approval (PA) status is not supported.
• Receiving data can be viewed in QAP from the purchase order and invoice module. There is no approval workflow for receiving data. Receiving data is automatically linked to the purchase order after syncing.
• Any updates to the purchase orders must be synced to QAP. 

NetSuite® Requirements

The following requirements must be met to import purchase orders from NetSuite® into QAP:

• Purchase Orders must be created using one of the following Item types:
  • Inventory Items 
    • Serial Numbered Items
    • Lot Numbered Items
  • Non-Inventory Items
    • Resale
    • Purchase Type
• The token role used to connect NetSuite® to QAP requires the following additional View access:
  • Lists 
    • Currency
    • Item
    • Units
  • Transactions
    • Item Receipt
• The token role used to connect NetSuite® to QAP requires the following additional Full access:
  • Bill Purchase Orders
  • Purchase Orders
• The following lists in QAP must be activated:
  • Item
  • Inventory Location
  • Unit Measure
• NetSuite®'s Advanced Receivings and Multi-Location Inventory features must be enabled
  

Instructions for matching purchase orders to invoices can be found here. QAP follows NetSuite®'s rules for matching purchase orders and invoices. The instructional video below demonstrates how to import and match purchase orders from NetSuite® to invoices in QAP.