In order to pay vendors from Beanworks payments module, the vendor need to be on-boarded at least one payment method. To learn more about all the payment methods we offer, please read here.
Legal entity is enabled for one or more payment methods
You need to be a system admin to be able enable payment method(s) for a vendor.
You can enable a vendor for multiple payment methods. However, we do recommend confirming with the vendor all the payment methods they will accept the payments in. Also, based on the payment method, you may need to collect different information from the vendor.
HOW IT WORKS
STEP 1: Select the legal entity you need to on-board vendors for
Go to Settings --> General (selected by default) --> List Management --> Select Legal Entity --> Vendor List (selected by default)
STEP 2: Select the vendor you want to on-board
You can either go through the list of vendors or search for the vendor.
STEP 3: On-board the vendor
Select the edit vendor icon.
The payment methods available for vendors are the same that has been enabled for the legal entity.
Name and Address
Please note, the vendor name and address is synced as part of syncing the vendor list into Beanworks.
Remittance Email: This is the email address where the payment details are sent when the payment is made to a vendor. Please note, currently we only support one remittance email address.
Name on Check: This is important if you are using the check payment method. This is the name that will appear on the check stub mailed to the vendor. Please note, Name on Check value is defaulted to the name mapped using the ERP mapping feature, however can be over written here.
Account Number: This is important if you are using check or nvoicepay payment method and want the account number to be sent to the vendor, so that the payment can be applied to the account number.
To learn more about different payment methods we support and the information needed to on-board a vendor for the payment method, please read the details.
Checks (Canadian and US Customers) : Read here for details.
EFT (Canadian Customers) : Read here for details.
Virtual Credit Cards (Canadian Customers) : Read here for details.
Virtual Credit Cards (US Customers) : Read here for details.
ACH (US Customers) : Read here for details.