How to Reconcile Beanworks Payment Transaction Invoice Totals with Beanworks AP

You have received your Payments invoice from Beanworks and would like to allocate the cost to your Legal Entities.

The number of payment transactions charged for in a given period of time is calculated based on the Completed date which is automatically set for each payment made. The Completed date is the date in which the transaction information has been passed to the Payment Partner.

To reconcile your Payments invoice received from Beanworks you may run a payment report by the Completed date. Please follow these steps:

1. Log into Beanworks

2. Go to the Payments module

3. Go to the Search Tab (click the word search in the upper left corner)

4. Select Payment filter “Completed”

5. Enter the date range that matched the billing period on your invoice

6. Press Search

*Make sure the status "VD" (Voided) is not selected

6. This will return the count of payment transactions processed by Legal Entity in the given time frame.

You may then export this report as a CSV or PDF to calculate the transaction count by Legal Entity.

Note Beanworks bills directly for the following payment methods: Cheque, eCheque & ACH. Transactions made by other payment methods will appear on the report if used but are billed directly by the Payment Partner.