Coding Fields

Modified on Tue, 21 Feb 2023 at 12:53 PM

Quadient AP allows certain coding specifics for invoices, purchase orders, and payments under the Coding Fields menu.

You can enable required fields that must be coded before an item can be submitted for approval, fields that the Super Approver role can override, and minimum/maximum field input lengths.

How to enable required coding fields

Navigate to Settings - Invoices/Purchase Orders/Payments and select Coding Fields from the menu on the left.

Select the fields you want to make required or editable by Super Admins, and click save. Text fields like Invoice Number and Header/Line Description can have minimum/maximum character input lengths. Note the minimum/maximum character input lengths relate to your ERP's field input lengths. Quadient AP can not override the ERP's character input length, and trying to do so may cause sync errors.

System-required coding fields are checked off in grey and can not be edited. Org Unit is required by default for the Invoice and Purchase Order module; and Amount, Bank Name, Payment Method, and Vendor are required by default for the Payment module. Super Approvers can not override Vendor or Amount in any modules.