SmartCode - NextGen

Modified on Wed, 21 Feb 2024 at 04:01 PM

This article relates to the Quadient AP NextGen UI, which is being released to our customers on a rolling basis. To learn more about the NextGen UI, please reach out to your Customer Success Manager.\


Please Note: There are ongoing updates to the Invoice and Purchase Order Header Details view. Your Header Details may look slightly different from what you see in the screenshots below.

Smart Code allows you to quickly code invoice line item details for a specific vendor. This feature is available on a user-by-user basis after at least one invoice for the same vendor has been approved.


How it works

Smart Code is unique to each user's account. Once a user has at least one fully approved invoice for a specific vendor, the coding for that invoice is saved in Smart Code.  Smart code can be used for invoices in New, In Progress, Rejected, and Reset status.


Use Smart Code

Open the invoice details view. Select the Legal Entity and vendor for the invoice.  Click the Smart Code button to populate the invoice line information from the last invoice approved for this vendor. The subtotal and total fields are not captured by Smart Code and need to be entered manually.


If your invoice does not meet the criteria, you will receive this message when you click Smart Code. 

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