How to Use Smart Code

Smart Code allows you to quickly code invoice line item details for a specific vendor. This feature is available on a invoice after at least one invoice for the same vendor has been approved.

Note  Smart Code is unique to each user. Once a user has at least one fully approved invoice assigned to them for a specific vendor, the coding is saved in Smart Code.

How it works

Smart Code is unique to each user's account. Once a user has at least one fully approved invoice for a specific vendor, the coding for that invoice is saved in Smart Code.  Smart code can be used for invoices in New, In Progress, Rejected, and Reset status.

Use Smart Code

Open the invoice details view. Select the Legal Entity and vendor for the invoice.  Click the Smart Code button to populate the invoice line information from the last invoice approved for this vendor. The subtotal and total fields are not captured by Smart Code and need to be entered manually.

If your invoice does not meet the criteria, you will receive this message when you click Smart Code.