Dynamics GP - Importing Purchase Orders

QAP supports importing purchase orders from Dynamics GP®. Purchase orders can be matched to invoices using two-way and three-way matching. The integration has the following parameters:

• Purchase orders are imported in Purchase Order (PO) status only. Importing purchase orders in Pending Approval (PA) status is not supported.
• Two-way match is only supported for drop-ship purchase orders.
• Receiving data can be viewed in QAP from the purchase order and invoice module. There is no approval workflow for receiving data. Receiving data is automatically linked to the purchase order after syncing.
• Any updates to the purchase orders must be synced to QAP. 
• The following lists must be activated in QAP:
  • Currency
  • Unit of Measure
  • Item
  • Warehouse   

• The following list must be inactive in QAP:

  • Landed Cost

• Some fields on the receivings line can be edited in Quadient AP. Editing the following fields will result in sync errors when exporting invoices to Dynamics GP®:
  • Item
  • Unit of Measure
  • Warehouse
  • Quantity

Instructions for matching purchase orders to invoices can be found here. QAP follows Dynamics GP®'s rules for matching purchase orders and invoices. The instructional video below demonstrates how to import and match purchase orders from Dynamics GP® to invoices in QAP.