Customize purchase order image / template

Modified on Thu, 23 Feb 2023 at 12:59 PM

Information on the purchase order image can be customized based on our customers specific needs. Purchase order customization is divided into two parts -

1) Customizing information like logo, special mentions, ship to/ bill to addresses etc. Please reach out to your customer success manager for this customization.

2) Customizing line item / fields information like account, item, etc. Please continue reading below for this customization.


  • You need to be a system admin or a purchase order admin to be able to customize the purchase order template.


Go to Settings --> Purchase Order --> Image Template --> Legal Entity

STEP 2: Customize the fields that need to appear on the purchase order template

Only list items not related to the monetary value of the PO can be updated. Unit cost and quantity (if enabled), subtotal and tax (if applicable) and total cannot be changed.

All fields are enabled by default and will appear on the purchase order image.

Uncheck the fields you do not wish to be displayed on the purchase order image and save. In order for the change to take affect the purchase order will need to be saved and the change will impact purchase orders in the editable statuses (Purchase Requisition [PR], Pending Approval [PA])


The purchase order status now appears on the PO image. This is beneficial especially if you are sending the purchase order to the vendor.

When the purchase order is in the purchase requisition [PR] status or has not been approved, Purchase Requisition - Pending Approval is displayed on the PO image. 

When the purchase order has been approved and is in the committed status [PO], status Purchase Order is displayed on the PO image. 

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