This article relates to the Quadient AP NextGen UI, which is being released to our customers on a rolling basis. To learn more about the NextGen UI, please reach out to your Customer Success Manager.

Pay Later & Do Not Pay statuses allow invoices to enter the system without going through the entire workflow. Users with the following permissions can mark invoices as Do Not Pay or Pay Later:

• Invoice Approver

• Invoice Super Approver

• Invoice Administrator

• System Administrator

The invoice must be in one of the following statuses:

• New

• In Progress

• Rejected

• Reset

• Pending Approval

Pay Later 

This feature moves an invoice to Pay Later (PL) status. To do this:

1. Click into the invoice
2. Click Actions
3. Select Pay Invoice Later

Invoices in Pay Later status are visible in the In Progress or Pending Approval tabs.

When it's time to process the invoice, click into the invoice details view again under Actions select Process Invoice.

If the invoice was in Pending Approval status before moving to Pay Later, it will go back to that status and resume the approval process.

Do Not Pay

The Do Not Pay status removes the invoice from the workflow and moves it directly to the Archived tab. The invoice changes  to Do Not Pay (DN) status, which is also non-editable. This invoice is fully searchable in the system. To mark an invoice as Do Not Pay, click into the invoice details and click Actions. Under Actions, select Do Not Pay Invoice.

By default, the invoice will not be visible in the Archived tab. Select the Do Not Pay (DN) status under Status Filters to show any invoices in Do Not Pay status.

If you need to process a Do Not Pay invoice,, click into the invoice details view again under Actions select Process Invoice. This moves the invoice back to In Progress status, where is it ready to go through the invoice workflow.