How to use Pay Later and Do Not Pay statuses - NextGen

Modified on Wed, 21 Feb 2024 at 04:23 PM

This article relates to the Quadient AP NextGen UI, which is being released to our customers on a rolling basis. To learn more about the NextGen UI, please reach out to your Customer Success Manager.


Please Note: There are ongoing updates to the Invoice and Purchase Order Header Details view. Your Header Details may look slightly different from what you see in the screenshots below.

Pay Later & Do Not Pay statuses allow invoices to process through QuadientAP without putting them through the entire workflow. 

Feature requirements

  • Users with the System Administrator or Invoice Administrator can mark invoices as Do Not Pay or Pay Later.

  • You are the invoice owner

  • The invoice is in an editable status - New, In Progress, Rejected, and Reset statuses are all editable statuses. 

Pay Later 

The Pay Later feature allows you to move an invoice to Pay Later (PL) status, a non-editable status within the In Progress tab. The invoice is fully searchable in the system and is excluded from notification email statistics.  To mark an invoice as Pay Later, click into the invoice details and click Actions. Under Actions, select Pay Invoice Later. 


By default, the invoice will not be visible in the In Progress tab. Select the Pay Later (PL) from the Status dropdown to show any invoices in Pay Later status. 


When it's time to process the invoice, click into the invoice details view again under Actions select Process Invoice. This moves the invoice back to In Progress status, where is it ready to go through the invoice workflow. 


Do Not Pay

The Do Not Pay status removes the invoice from the workflow and moves it directly to the Archived tab. The invoice changes  to Do Not Pay (DN) status, which is also non-editable. This invoice is fully searchable in the system. To mark an invoice as Do Not Pay, click into the invoice details and click Actions. Under Actions, select Do Not Pay Invoice.


By default, the invoice will not be visible in the Archived tab. Select the Do Not Pay (DN) status under Status Filters to show any invoices in Do Not Pay status.


If you need to process a Do Not Pay invoice,, click into the invoice details view again under Actions select Process Invoice. This moves the invoice back to In Progress status, where is it ready to go through the invoice workflow.

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