Sage 100 Sync Error - AP Invoice description must not exceed 40 characters!

Modified on Wed, 18 Oct 2023 at 03:24 PM

Sage 100 allows a maximum of 40 characters in the invoice description. If an invoice with more than 40 characters in the Header description field is exported to Sage 100, you will get the sync error message AP Invoice description must not exceed 40 characters!. 

How to resolve this sync error

Reset the affected invoice, and update the Header description to be less than 40 characters. The invoice can then be approved and exported to Sage 100.

To prevent this error, System Administrators can set coding field limits. In the Settings menu, click Invoices, and select Coding Fields. Select the correct Legal Entity, and add the minimum or maximum character length. You can learn more about coding fields here.

Invoices that exceed the coding field limit can not be submitted for approval. When trying to submit an invoice that exceeds a coding field limit for approval, you will receive the warning message 'The field 'Description' can contain at most 40 characters. Please update the value and retry.'

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