Sage 100 - Quadient AP Integration Overview

Quadient AP connects to Sage 100 using our data synchronization tool SmartSync. Through this connection, invoice and payment transactions created in Quadient AP are synced into Sage 100, while list items and payment transactions created in Sage 100 are synced to Quadient AP. 

What data is transferred between Quadient AP and Sage 100

Purchase Orders

Imported Purchase Orders

Purchase Orders in the following statuses are imported from Sage 100 into Quadient AP:

• Standard
• Drop Ship 

Purchase Order data is not exported from Quadient AP into Sage 100. You can learn more about the Imported Purchase Order workflow for Sage 100 here.

Quadient AP Generated Purchase Orders

Purchase Orders generated in Quadient AP do not export from Quadient AP into Sage 100

Invoices

Invoices are created, coded, and approved in Quadient AP. Fully approved invoices are then exported to Sage 100. Invoices created in Sage 100 do not import into Quadient AP.  Learn more about the Invoice Workflow here.

Payments

Integrated Payments Workflow

Payments are created, approved, and released in Quadient AP. Once the payment is fully processed by one of our payment partners, it can be exported to Sage 100. Learn more about the Integrated Payments Workflow here. 

Imported Payments Workflow

Payments are created in Sage 100, and imported to Quadient AP. These payments are then approved and released in Quadient AP and processed by one of our payment partners. Learn more about the Imported Payments Workflow here. 

Imported Payments Data

Payment data from payments processed wholly in Sage 100 is imported into Quadient AP. This is only applicable for invoices processed in Quadient AP, but paid out of Sage 100. A record of the payment data is matched to the invoice in Quadient AP for reporting purposes. 

Lists & List Items

The following lists are imported from Sage 100 into Quadient AP:

• Bank Account (if using the Quadient AP Payments Module)
• Division 
• General Ledger (GL) Account
• Item
• Separate Cheque
• Tax
• Unit Measure
• Vendor
• Warehouse (If using the Quadient AP Import Purchase Order workflow)

List items in the following statuses are imported from Sage 100 into Quadient AP:

• Active
• Inactive