Sage 100 - P/O Invoice Variance and Approvals Setup Guide

Modified on Mon, 27 Feb 2023 at 04:12 PM

If you wish to learn how P/O Invoice Variance Display and P/O Invoice Variance Approvals work in SageAPA please read the following guide: What is P/O Invoice Variance and how is it used in SageAPA?

P/O Invoice Variance Display Setup

No setup required for P/O Invoice Variance display. Provided that your Invoice is matched to an Imported P/O and has adopted lines from said P/O. When Unit Cost, Quantity or Total values are adjusted we will display any variance between what was adopted and the adjusted values. A user can hover over the adjusted field for more details on the variance:

P/O Invoice Approval Variance Setup 

1. Go to Settings --> Invoices --> Approval Channels --> Select the legal entity you wish to create the approval channel --> Create Channel

2. Enter the variance tolerance percentage for the Quantity and/or Unit Cost or Total and save the approval channel. 

3. Optional - Set Approval Channel as Stop Channel.
If you wish to create a workflow where P/O Invoices that break the tolerance you've set in the approval channels are redirected to that channel, you'll need to make this approval channel a Stop Channel.
This essentially creates a workflow where your escalating P/O Invoices to a different approval channel then usual workflow. 

You'll also need to position the Approval Channel in a higher sequence order in the approval channels area. See the same Stop Channel guide for setup steps.  

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