Quadient AP Purchase Order Module - NextGen

This article relates to the Quadient AP NextGen UI, which is being released to our customers on a rolling basis. To learn more about the NextGen UI, please reach out to your Customer Success Manager.

Quadient AP's Purchase Order module can be used for creating purchase orders, submitting them for approval and matching them to invoices. The Purchase Order module is available for all customers. 

If you are not an existing customer and would like to learn more about Quadient AP, please email sales@beanworks.com.

Check out the other modules offered by Quadient AP:

• Payment Module - pay your vendor invoices or reimburse your employee expenses.
• Expense Module - allow your employees to capture receipts and submit expense reports.
• Invoice Module - reduce data entry and approval follow-ups, making your accounts payable process seamless.

Features supported

• Approval Channels. Learn more.

• Filters. Learn more.

• Reports. Learn more.

• Filters. Learn more.

• Reports. Learn more.

• Delete a purchase order. Learn more.

• Reopen a purchase order. Learn more. 

• Reset a purchase order. Learn more. 

• Close a purchase order. Learn more. 

• Add and modify backup pages. Learn more.

Puchase Order worfklow

Create and code a purchase order

You can code both header and line-level items for the Purchase Order. 

Submit a purchase order for approval

Once you have updated the purchase order data, you can submit it for approval. The purchase order will hit the approval queue of the approver based on your Approval Channels.

Approve (or reject) a purchase order

The approver will approve or reject a purchase order. 

Match a purchase order to an invoice

Purchase orders can be matched to invoices through the invoice module. Learn more about this here.

Close a purchase order

Fully approved purchase orders can be closed after being matched to an invoice, or without any invoice matches. Purchase Order Administrators and System Administrators can close purchase orders through either the Purchase Order or Invoice modules.